5 simple ways to organize your remote job search

Job hunting search is nerve-wracking, isn’t it? The hours you spent, week after week, exploring job boards and LinkedIn, reading remote job search tips and emailing everyone you know. The work you’ve put out writing resumes and cover letters and recording introduction videos and answering question after question. The waiting. The uncertainty.

The good news is you can make your remote hunt search easier. Read on to learn 5 ways to save time and effort by organizing your remote job search.

1. Be more selective

The first step to get organized is to be more mindful of the applications you send.

Instead of churning out tons of applications, focus on fewer vacancies that align with your goals, skills, experience, and interests.

Before you start your remote job hunt, sit down and work out what the perfect position looks like. Ask yourself:

  • Which tasks and responsibilities would you like to have at your next job?
  • Are there any new skills you’re interested in learning?
  • What’s your salary range? To find this out, use Glassdoor to research average salaries in your industry, and make a budget with your monthly expenses to figure out how much you need.
  • Which benefits matter to you? Remote companies offer a broad variety of perks—from flexible schedules to unlimited vacation to tech and fitness allowances.
  • What does the perfect organization looks like? Company goals and values are also important to consider. If they clash with your own, it’ll make it harder for you to adapt to the team.
  • Are there any deal breakers? For example, if you’re looking for a customer support job but are not happy with working on the phone, write that down.

Answering these questions will give you better idea of what kind of positions you should focus on, reducing the list of prospective jobs and making it easy to work on one application at the time.

2. Keep records of your remote job search

Applying for a new position takes some time and research. Often, you’ll need to use several links and files to complete an application.

Instead of saving this vital information all over the place in your hard-drive or disorganized bookmarks on your browser, spend a few minutes creating a database to keep them all in one place.

It can be a spreadsheet, a Word document, or even a service like Huntr https://huntr.co.

That way, you’ll have access to all the crucial information at a glance, and will be clear on what the next step is for each application.

As a big Airtable fan, I’ve created a base to keep track of all the jobs that interest me. In this base, I record the vacancy ads, what stage of the application process it is, the links to the application form, the resume I sent, and other crucial information.

Want to give my Airtable base a try? It’s public on the Airtable website here:

3. Set up remote job alerts on Google Alerts

It takes a lof of time to get through several job boards and LinkedIn. To make things easier and find out about other offers that don’t show up on boards, the best way to go is to create Google Alerts.

It’s easy.

Log in to your Google account and go to the Alerts page.

For example, if you’re looking for a remote designer job, I suggest searching “‘designer’ remote” and then adding other search terms to refine the results.

Here, I’ve excluded internships and opportunities for students from my results. You can exclude other terms like locations or specific companies, too.

In ‘Sources’ select ‘Web’ to avoid getting results from news websites and blogs.

The ‘Deliver To’ option lets you choose where you’ll receive your results—to your Gmail account or to an RSS feed. Unless you’re job-hunting full time, it’s a good idea to reduce the frequency of the emails if you receive them via email. Daily notifications make it easy to lose track of the potential

When you’re finished, click on ‘Create alert’, and you’re done!

4. Automation

Automation is here to stay, and you don’t need to be a programmer to create simple automated processes for your remote job search. Setting up a few automated tasks will save you lots of time and keep your job hunting process consistent.

One simple way to start with automation is with Zapier, an online service that connects the apps you use and performs actions automatically.

For example, you can export your Google Alerts results to a spreadsheet by using this automated task, called ‘zap’, to export your Google Alerts RSS into a new row on your spreadsheet.

Zapier is beginner-friendly way to create automated processes with different apps, but there are other options in the market. A similar service, IFTTT, also allows you to create automated actions. However, building my own automated tasks, or applets, was much more difficult on IFTTT and I wonder if other users without programming experience will have the same experience.

Google Spreadsheet users can import their job search Google Alerts to their sheet by using the IMPORTFEED formula. You do need to run the command manually, but it still saves you some time by importing the results in seconds.

Apps like Streak help you keep out with email and schedule follow-ups.

There are tons of options to automate processes in your job search. These minor tasks add up time you can instead spend writing quality resumes and cover letters that’ll get your foot in the door.

5. Create a system that works for you

Job searching is a personal process, as it’ll depend on your industry, the positions you’re looking for, and the time you have to dedicate to it. You may spend several hours a day looking for a new job or squeeze an hour or two after work to apply to new positions.

So, it’s crucial to set up a system that works for you and adapts to your time and goals. Creating a system will keep motivated and focused on your goals, and help you avoid overwhelm.

One way of going about it is to batch your tasks. For example, if you have a job and are looking for more opportunities, it may limit your time to job hunt. So, focus on one task per day—follow up emails on Monday, browse boards on Tuesday, write resumes on Wednesday, write cover letters on Thursday, and apply on Fridays.

No system will work for everyone. Tweak yours to keep your job search manageable and prevent burnout.

Most of us can’t hire a VA to help us find a new role. Luckily, the vast amount of tools and applications at our disposal reduce the small, menial tasks of job hunting and let us focus on creating stellar applications.

Did you find these tips useful? Let us know in the comments below.

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